Phones and E-mail

Company Phones and Voicemail

X Studios owns all company phone and voicemail systems. Use them for business purposes and day-to-day operations.

Answer calls promptly and professionally. When you answer, identify both yourself and X Studios.

Your line is managed through Google Voice in Google Workspace, and you can also use the Google Voice mobile app.

Desk Phone Management

If needed, you will be assigned an extension and direct line. Check voicemail in the Google Voice web app (voice.google.com) or mobile app.

Professional Courtesy

Your call handling and voicemail greeting represent the company. Keep both clear, courteous, and professional.

Electronic + Telecommunications

All company communication systems, devices, and data are company property and are for work use. X Studios may monitor or access these systems to ensure proper use. Do not expect personal privacy on company systems.

Do not use company equipment, software, accounts, or credentials without authorization. Do not access files, accounts, or stored communications unless you are approved to do so.

Improper use of email or messaging systems, including offensive or unprofessional content, is not allowed and may result in disciplinary action, up to termination.

Email guidelines:

• Treat email as a permanent written record. Write accordingly.
• Do not send information marked “not for distribution,” “confidential,” or “internal use only” unless explicitly authorized and using an approved secure method.